This manual explains the details of working with TimeCache. It is divided into two sections — the first explains how to perform steps you’ll use in working with TimeCache, and the second explains each of TimeCache’s menu commands. Print this manual to keep on hand as a reference. Help information is also available on-line. To access on-line help, select “TimeCache Help” from the Go menu.
INTRODUCTION TO TIMECACHE
TimeCache lets you easily keep track of time and billing on projects. There are four basic parts to TimeCache:
1) A data entry screen, called the Daily Log
2) A database of information on projects you’re working on, comprised of Job Sheets for each project
3) Timesheets for printing reports on each day’s activities and
4) An Archive for storing data on inactive projects.
HOW TO NAVIGATE IN TIMECACHE
TimeCache has several different sections, but you always see the different sections through the same window. You can quickly go from one section to any other by using the TimeCache Navigator palette, or commands in TimeCache’s “Go” menu or their command-key equivalents.
To go to any other section, you can:
1) Click on the name of that section in the
TimeCache Navigator palette,
2) Choose the name of that section from the “Go”
menu, or
3) Use the Command-key combination for that
section: 1 = Daily Log, 2 = Job Sheets,
3 = Timesheets, 4 = Archive.
To browse Job Sheets, Timesheets or Archived jobs, use the arrow keys on your keyboard, click the right or left arrows on the TimeCache Navigator palette, or click the arrows on the bottoms of the cards in each section. The left arrow goes to the previous card in the section you’re browsing. The right arrow goes to the next card. The up and down arrow keys on your keyboard go to the first and last cards of each section, respectively.
To go to HyperCard’s Home stack, choose the Home command from the “Go” menu.
HOW TO SHOW OR HIDE THE TIMECACHE NAVIGATOR PALETTE
The TimeCache Navigator palette makes it easy to get around in TimeCache, as described above. If it gets in your way, you can make it go away by clicking the close box in its top left corner, or by choosing the “Hide Navigator” command in the Go menu. If you have hidden the TimeCache Navigator palette and would like to bring it back on-screeen, choose the “Show Navigator” command in the Go menu. You can move the Navigator palette anywhere on screen you would like it.
THE DAILY LOG
TimeCache’s Daily Log is where you enter your activities each day. It has fields for client, project, activity and time information. Each line stores one entry for each category. In addition, there is a button at the end of each line — the rectangle — that lets you store a note for each entry. When you enter a note, the rectangle changes to a filled circle.
HOW TO CREATE CLIENT, PROJECT AND ACTIVITY LISTINGS
1) Choose either the New Client command (if you want to create a listing for a client not already entered on your client list) or the Client List command from the Daily Log’s TimeCache menu. You can also use the “Project List...” command or click on an empty Client or Project line to bring up the Project List dialog, then click “New”.
2) Depending on which command you started with, either enter a new client name, or select a client name you’ve already entered on your client list.
3) When prompted, enter a Project name.
4) When prompted, select an Activity from your Activity List, or click on “New” to create a new Activity listing and enter an hourly billing rate when prompted.
5) When prompted, enter the hours you’ve spent on this project.
6) When prompted, you can enter a description that provides additional details.
As you complete each of the steps above, TimeCache enters the information for this project on the next empty line of your Daily Log screen. If you cancel at any point, you can complete the line by clicking one-by-one on the empty fields.
When you create a new project listing, TimeCache also creates a Job Sheet for that project. This is where data for each project is stored after you use the TimeCache menu’s “Transfer Data” command at the end of the day.
You can also add Client and Activity listings to their respective lists individually with the “New Client” and “New Activity” commands, or by clickng “New” in the Client list dialog or Activity list dialog.
HOW TO SELECT A PROJECT FROM YOUR LIST
After you’ve created a project listing, you can enter it again on the Daily Log by simply clicking on an empty Client or Project line on the Daily Log screen. You can also use the “Project List...” command in the Daily Log’s TimeCache menu. When the dialog box appears, double-click on the project you want to select, or click on an entry once, then click “Select”.
HOW TO DELETE DAILY LOG ENTRIES
To clear the information on any single line, click on the line number at the left end of the line. To clear the entire Daily Log screen, use the “Clear Daily Log” command in the TimeCache menu.
HOW TO CHANGE DAILY LOG ENTRIES
To change the client and project information on any line, click on the appropriate field for that line.
To change a note, or to enter a note for a line where there isn’t one already, click the rectangle or circle symbol at the right end of the line. Clicking “OK” in the resulting dialog box accepts your entry; clicking Cancel leaves things as they were before you clicked the note symbol.
HOW TO REMOVE CLIENT OR ACTIVITY LISTINGS
You can delete listings from your Client or Activity lists with the “Client List...” and Activity List...” commands. Select the appropriate command, click once on the listing you want to remove so that it is highlighted, and then click “Remove”. TimeCache will ask you to confirm your action. Click “Yes” to confirm, or “Cancel” to leave your list intact.
HOW TO REMOVE JOB LISTINGS
You can delete job listings from Project list by archiving or deleting the Job Sheet for that project. See the descriptions for these actions in the Job Sheet section of this manual.
HOW TO CHANGE BILLING RATES
TimeCache asks you for a billing rate for each activity you use. TimeCache uses this billing rate to calculate charges for each entry of each Job Sheet. If you want to change the billing rate for any activity in your Activity list, choose the “Change Hourly Rate...” command from the Daily Log’s TimeCache menu. The new rate for that activity will go into effect on all subsequent entries using that activity. To update entries that have already been transferred to active Job Sheets, choose the “Apply Current Rates” command from the Daily Log’s TimeCache menu.
HOW TO TIME YOUR WORK
You can have TimeCache automatically track how much time you’re spending on a project. To initiate timing of a project in your project list:
1) Choose the Project List command from the Daily Log’s TimeCache menu.
2) Highlight the project you want to time, then click the clock at the bottom of the dialog. A similar-looking clock will appear to the right of the date in the Daily Log screen. This clock is a reminder that you’re timing a job.
3) If you want to stop or pause timing, click on the clock icon near the upper-right corner of the Daily Log screen.
4) When you pause timing, TimeCache will not add any time until you either resume or stop timing. An icon of a coffee mug will appear, to remind you that you’re taking a break from timing.
5) To stop timing, click “Stop”. TimeCache enters the project and client names, and the time that has been logged, in their respective fields. You’ll be prompted for an activity and note for that line. TimeCache continues timing the project until you stop it. Neither switching to another program or even quitting TimeCache and shutting down your Mac will stop timing.
You can also begin timing a new project you create. In the New Project dialog, name the project, click on “Time This Project,” then click “OK.” TimeCache will put the reminder clock in the upper portion of the screen. Steps three through five above apply from that point.
HOW TO TRANSFER DAILY LOG DATA TO JOB SHEETS
After you’ve filled out a day’s worth of time entries, you need to transfer them to their respective Job Sheets with the “Transfer Data” command in the Daily Log’s “TimeCache” menu. TimeCache warns you if you try to transfer data for a line with no Activity entry.
After your entries are transferred, TimeCache asks if you want to change the date. If you do, TimeCache will clear the Daily Log’s entries. If you have been warned about lines not transfered because of missing Activity entries, you might not want to have the Daily Log cleared.
You can set TimeCache to warn you if you’ve entered less than a required minimum number of hours. You can also set TimeCache to automatically create a timesheet each day immediately after transferring data to Job Sheets. See the description of the “File” menu’s “Settings” submenu commands below.
WARNING: Transferring data more than once for any date adds that data to Job Sheets. It does not replace data previously entered for that date.
HOW TO ENTER MORE THAN 15 LINES FOR A DATE
The Daily Log has 13 lines for data entry. If you need more than that to cover everything you do in a day, transfer your first 15 lines, then click “Cancel” when TimeCache asks if you want to set up for a new date. Choose the “Clear Daily Log” command in the Daily Log’s “TimeCache” menu to erase the Daily Log, and continue entering data. When you choose the “Transfer Data” command again for the same date, TimeCache will warn you that you’ve already entered that date’s data. Click “OK”.
HOW TO CREATE A DAILY TIMESHEET
You use the “Create Timesheet...” command in the Daily Log’s “TimeCache” menu to create a daily timesheet report. Enter any date for which you want to create a timesheet.
HOW TO GO TO A PROJECT’S JOB SHEET
To examine a Job Sheet for a particular project, bring up the Project List dialog (click on an empty Project or Client field on the Daily Log screen, or use the TimeCache menu’s “Project List...” command), select the project you want to view, and click “Go To”.
When you’re in the Job Sheet section, you can browse Job sheets by clicking on the arrows on the TimeCache Navigator palette, or by pressing the right- and left- arrow keys on your keyboard. You can also use the TimeCache menu’s “Search Job Sheets” command to go directly to a Job Sheet.
HOW TO SEARCH FOR OTHER DATA
You can search for an entry by date, client name, project name, job number, client number, even by description, using the “Go” menu’s “Find...” and “Find Again” commands.
To use the Find command, enter a date, number or text you want to find, then click “OK”. TimeCache will beep if it can’t find the entry you’re looking for. If the entry you’re searching for isn’t on the card TimeCache takes you to, choose the Find... command again, or choose the Find Again command. Both these commands will resume their search on the next card. TimeCache first searches the Archive section, the Job Sheets section, then the Timesheets section.
HOW TO SPEED UP TIMECACHE
After you’ve created a number of Job Sheets and entered many days’ worth of data, you may notice that TimeCache takes longer to transfer data from the Daily Log to Job Sheets, and to create Timesheets. You can regain some speed by sending Job Sheets for any projects that are no longer active to TimeCache’s Archive section. To do this: select the “Project List” command from the Daily Log’s TimeCache menu, select the job you want to archive and click “Archive”. You can also go to the Job Sheet for that project (see above) and use the “Send To Archive” command from the Job Sheet screen’s TimeCache menu.
Another strategy that helps speed up TimeCache is to divide up projects. If you have a long-term project with many entries, you can speed up TimeCache by archiving the Job Sheet for that project and creating a new project listing (and therefore a new Job Sheet).
HOW TO SECURE YOUR TIMECACHE DATA
TimeCache is like any other file on your hard disk. If your hard disk crashes, or the file becomes corrupted, you can lose all your TimeCache data. To prevent that loss from affecting you, it is crucial to keep a backup copy of your TimeCache file. Copy TimeCache to a floppy disk or other backup medium every day. It’s worth the little bit of extra time it takes to preserve your data.
You can also help protect your TimeCache data by watching the amount of data you store on any one Job Sheet, and your overall TimeCache file size. TimeCache only allows you to store up to 30,000 characters in each field of any one Job Sheet. For most people this will never be a problem. But if you have a project that goes on for an extremely long time, or if you enter a large number of very long descriptions on a Job Sheet, you could run up against this limitation. If you do, just archive that Job Sheet and start a new one for that project. If you need to, you can use the “Move A Line...” command in the Job Sheet section’s TimeCache menu (see below for a description of this command) to easily move some of your data from the old Job Sheet to the new one.
Overall file size can also be a problem with TimeCache over time. You should try to keep your file size one megabyte for safety and best performance. If you get beyond that size, it is a good idea to archive your current TimeCache file and start a new one. You can use the “TC Merger” stack that comes on the TimeCache disk (for registered users) to easily transfer data from an old file to a new one.
THE JOB SHEET SECTION
The Job Sheet section is where TimeCache stores the time and billing information on projects you're working on. There is one Job Sheet for each project listing you create. The Job Sheet shows client name, client number, project name, job number, and, optionally, a custom field of your own creation. (See the description of the File menu’s Settings/Custom Job Field command.) And of course there are entries for all the time you logged. There are date, activity, note, hours and billings entries for each job, one per line. There are also totals for hours and billings.
HOW TO PRINT A JOB SHEET REPORT
You can print a single page of Job Sheet data using the “File” menu’s “Print Report” command.
HOW TO EXPORT A JOB SHEET REPORT
You can export a formatted text file report of any Job Sheet. You can open these files with a spreadsheet or word processing application, or import them into the “Time Report” FileMaker file that comes with TimeCache. First select the format of export file (FileMaker or Spreadsheet/Word Processor) with the “Export Job Format” subcommand from the File menu’s “Settings” command. (You only need to do this once, to set up TimeCache, unless you want to change the type of report you export.) The first time you export a report to either format, TimeCache will ask you to locate the appropriate application to open/import files. Then use the “Export Report” command in the Job Sheet’s “TimeCache” menu. TimeCache will prompt you for a location to store the export file. This can be any hard drive or server volume currently available in the Save File dialog. Finally, TimeCache will ask if you want to open the file now. If you click “OK”, TimeCache attempts to open the application you’ve selected. If there is not enough memory available to open the application, TimeCache informs you.
HOW TO CREATE A SUMMARY REPORT
TimeCache can quickly summarize all the entries on a Job Sheet into a summary report showing your total for each activity. To create a Summary Report, choose the “Summary Report” command in the Job Sheets section’s TimeCache menu. TimeCache will create the summary report on a summary report screen, where you can print the report or export the report data to disk. Use on-screen buttons for these actions. You can also print the report using the File menu’s “Print Report” command. You can export the report using the TimeCache menu’s “Export Report” command.
HOW TO FIND A JOB SHEET
To go to a Job Sheet for a particular project, use the “Search Job Sheets...” command in the “TimeCache” menu. Find the project you want to go to in the list that appears, then click the “Find” button.
HOW TO CHANGE A JOB SHEET ENTRY
If you need to edit a Job Sheet field, option-click (hold down the Option key while clicking) on the line you need to change.
ABOUT OPTION-CLICKING
TimeCache uses the option-click (hold down the Option key while clicking) for changing Job Sheet entries and Timesheet reports. If you press the Command key instead of the Option key, you’ll see a built-in feature of HyperCard in action. HyperCard’s Message box will appear on your screen, showing you the word you clicked on. To make the Message box go away, just click the close box in the upper left corner.
HOW TO MOVE A LINE OF DATA TO ANOTHER JOB SHEET
You can move a line of data from one Job Sheet to another with the “Move A Line...” command in the “TimeCache” menu. After you select the command, directions will appear on screen. To summarize: click on the date field (furthest left column) of the line you want to move. Then navigate to the Job Sheet you want the line moved to and click “OK”.
HOW TO ARCHIVE A JOB SHEET
You can move a Job Sheet to TimeCache’s Archive section with the “Send To Archive” command in the Job Sheet section’s “TimeCache” menu. After you archive a Job Sheet, its data won’t show up in subsequent Timesheet reports.
HOW TO DELETE A LINE
If you want to delete a line on a Job Sheet, option-click on the line’s Hours entry, enter a 0 (zero), and click “OK” when TimeCache asks if you want to delete that line.
HOW TO DELETE A JOB SHEET
If you want to delete a Job Sheet, use the “Delete Project” command in the Job Sheet’s “TimeCache” menu. Once you delete a Job Sheet, you cannot recover the data for that project.
THE TIMESHEETS SECTION
When you use the Daily Log’s “Create Timesheet” command, TimeCache creates a timesheet report in the Timesheets section. This section is a collection of all your saved timesheets, and where you can print a hard copy of any daily report.
BEFORE PRINTING TIMESHEETS
Before you print timesheets, be sure to click on the “Click here to change name” field and enter your name.
TIMESHEET PRINTING OPTIONS
You can have TimeCache include charges and your custom job field data on printed daily timesheet reports. To include either item, choose the “Print Settings...” command from the Timesheets section’s TimeCache menu, and check either option. Then click “OK.”
HOW TO PRINT A SINGLE TIMESHEET
To print a copy of the current timesheet report on your screen, use the File menu’s “Print Report” command, or click the printer icon in the Timesheets screen’s upper right corner.
HOW TO PRINT SEVERAL TIMESHEETS AT ONCE
You can print a batch of timesheet reports with the “File” menu’s “Print Batch...” command. After you select the “Print Batch” command, the batch printing palette appears on-screen. Mark each report you want to print by clicking “Mark” in the batch printing palette. If you change your mind about printing a report, click “Mark” again to uncheck it. Go to other reports you want to print by clicking the arrows in the batch printing palette. After you’ve selected all the reports you want to print, click “Print”. If you decide that you don’t want to print after all, click “Cancel” in the batch printing palette. If you need help using the batch printing palette, click “Help”.
After you’ve printed a report to the printer, the “Printed” checkbox will be checked as a reminder.
If your reports come out with all the data scrunched up and printing in Portrait (tall) orientation, select the “Page Setup” command in the File menu and change to Landscape orientaton. It should print correctly from then on.
THE ARCHIVE SECTION
The Archive section is where you store Job Sheets for projects that have been completed. Removing Job Sheets from the Job Sheets section speeds up some of TimeCache’s functions. Archived projects look just like Job Sheets, but you cannot edit them. You can print, search, export and delete archived projects using the same commands for those functions as in the Job Sheets section.
HOW TO RE-ACTIVATE AN ARCHIVED JOB SHEET
To make an archived project an active Job Sheet again, choose the “Activate Project” command in the Archive section’s “TimeCache” menu.
TIMECACHE’S MENUS
This section of TimeCache Help describes each of TimeCache’s menu commands.
FILE MENU
SAVE A COPY...
Lets you save a copy of your TimeCache stack under a different name or in another location on your hard drive.
PAGE SETUP...
Lets you change the page orientation for printing. You may need to use this command if you print timesheet reports. Timesheets need to be printed in Landscape orientation. The first time you print with TimeCache, or after changing printer drivers in the Chooser, TimeCache may ask you to select Landscape orientation.
PRINT REPORT
Lets you print a single Job Sheet or Timesheet report. Select this command and the print dialog will appear shortly. If you want to print more than one copy of this report, type it in the Print dialog’s appropriate box. Then click “OK”.
PRINT BATCH...
Print one or more Timesheet reports at a time with this command. After you select the “Print Batch” command, the batch printing palette appears on-screen. Mark each report you want to print by clicking “Mark” in the batch printing palette. If you change your mind about printing a report, click “Mark” again to uncheck it. Go to other reports you want to print by clicking the arrows in the batch printing palette. After you’ve selected all the reports you want to print, click “Print”. If you decide that you don’t want to print after all, click “Cancel” in the batch printing palette. If you need help with batch printing, click “Help” in the batch printing palette.
After you’ve printed a report to the printer, the “Printed” checkbox will be checked as a reminder.
SETTINGS
The settings command is a submenu containing several subcommands you may want to use to customize your copy of TimeCache:
Job Numbers: Lets you choose between automatic job numbering (and set the beginning number) or manual job numbering. If you choose manual job numbering, TimeCache will prompt you for a job number each time you create a new project.
Custom Job Field: Lets you enter a line of data of your choosing for each project. After the custom job field dialog appears, enter a “prompt string” (a phrase which will appear in the dialog prompting you for the information for each new project) and a label (which will identify the information at the lower left of each Job Sheet). Then click on the “Yes” radio button before clicking “OK” to accept your entries.
Report Printing Font: Lets you designate the font you want to use for printing Job Sheet, Summary, Archive and Timesheet reports. If you haven’t selected a font, TimeCache prompts you to do so before printing.
Hour Divisions: Lets you choose between recording your time in tenths- or quarter-hours.
Transfer Warnings: Lets you set a minimum number of hours to be logged before transferring entries from the Daily Log. To change the setting, type the number of hours you want to use as a minimum in the Transfer Warnings dialog, then click “OK”.
Auto Timesheets: Tells TimeCache to automatically create timesheets after you transfer your Daily Log data each day. To receive a prompt before creating timesheets, click the “With prompt” button. For completely automatic timesheets, click the “Yes” button. If you don’t want automatic timesheets, click the “No” button. Finish by clicking “OK”.
Skip Weekends: After transferring time each day, TimeCache asks if you want to advance the date. If you choose to, another dialog will prompt you with the next day’s date. If you turn on the Skip Weekends feature, on Fridays TimeCache prompts you for the following Monday’s date.
Long Comments: Lets you choose to enter comments in a much larger dialog box. If you choose this option, TimeCache still limits you to viewing and printing relatively brief comments. But you can export Job Sheet reports with long comments and open them in other applications.
Job Export Format: Lets you choose whether the Job Sheet reports you export will be formatted for the “Time Report” FileMaker file that comes with TimeCache, or to be opened in a word processor or spreadsheet application.
QUIT TIMECACHE
Quits TimeCache and HyperCard.
GO MENU
TimeCache’s Go menu lets you quickly move among TimeCache’s different sections, search for data or go to your HyperCard Home stack.
DAILY LOG
Takes you from any other section to your Daily Log screen.
JOB SHEETS
Takes you from any other section to the Job Sheet section.
TIMESHEETS
Takes you from any other section to the Timesheets section.
ARCHIVE
Takes you from any other section to the Job Sheet section.
FIND...
Lets you search the Archive, Job Sheet and Timesheets sections for data. See the details of searching for data above.
FIND AGAIN
Lets you continue a search you’ve begun with the “Find...” command. Begins looking for the text you entered in the “Find...” dialog on the next card.
HOME
Takes you to your HyperCard Home stack.
TIMECACHE HELP
Opens TimeCache’s on-line help.
SHOW/HIDE NAVIGATOR
Shows or hides the TimeCache Navigator palette, which lets you quickly move among TimeCache’s different sections. When the TimeCache Navigator palette is showing, you can move it anywhere you like on your screen.
TIMECACHE MENUS
Depending on where you are in TimeCache, the TimeCache menu offers different commands.
TIMECACHE MENU — DAILY LOG
In the Daily Log, the TimeCache menu has 14 different commands:
HIDE TIMECACHE
Hides the TimeCache screen from your monitor so that you can have access to the Finder and other open applications. Puts a checkmark next to the Hide TimeCache command when activated. Select this command again to make TimeCache visible.
NEW CLIENT
Lets you add a client name to your client list.
CLIENT LIST
Calls up the list of clients you have already entered. Selecting a client from this list lets you begin the process of creating a new Project List entry. Highlighting an entry and clicking on the Remove button removes that Client entry from the list.
PROJECT LIST
After you’ve created a project listing, you access it with this command. A large dialog box lists each of your projects on separate lines. Projects are listed by the name of the client and the project name. This dialog also has buttons to send a Job Sheet for an inactive project to TimeCache’s Archive section, to go to the Job Sheet for a project, or to time your work on a project.
NEW ACTIVITY
Lets you add an activity (such as Design, Layout, Research, Writing—whatever is appropriate to your job) to your Activities list. After you enter a new activity name, TimeCache prompts you for an hourly billing rate for that activity.
CHANGE HOURLY RATE...
Lets you change the hourly rate that TimeCache uses to calculate charges for all future entries of any activity. To change the calculated charges for entries that have already been transferred to Job Sheets, use the “Apply Current Rates” command (below).
APPLY CURRENT RATES
Use this command to apply an hourly rate you’ve changed to existing Job Sheets. It will not change the billings on Archived projects. This command applies billing rates for all your activities to all entries on your Job Sheets. So if you have a lot of Job Sheet entries and a lot of Activities, it will take a long time to change them all.
ACTIVITY LIST
Calls up the list of activities you can choose from for Daily Log entries. You can select an entry, remove an entry, or create a new entry with the buttons in this dialog.
SET DATE
Lets you change the date for which you’re logging entries. You can also change the date by clicking on the date at the top of the Daily Log screen.
TRANSFER DATA
After you’ve filled out entries on your Daily Log for a day’s work, use this command to transfer them to the appropriate Job Sheets. TimeCache warns you if you try to transfer data for a line with no Activity entry.
After your entries are transferred, TimeCache asks if you want to change the date. If you do, TimeCache will clear the Daily Log’s entries. If you have been warned about lines not transfered because of missing Activity entries, you might not want to have the Daily Log cleared.
You can set TimeCache to warn you if you’ve entered less than a required minimum number of hours. You can also set TimeCache to automatically create a timesheet each day immediately after transferring data to Job Sheets. See the description of the “File” menu’s “Settings” submenu commands.
WARNING: Transferring data more than once for any date adds that data to Job Sheets. It does not replace data previously entered for that date.
CREATE TIMESHEET
Creates a daily timesheet report of any day’s activities for which there is time entered on Job Sheets. If you have turned on Auto Reports in the Settings command, TimeCache automatically creates a daily report after you transfer a day’s entries with the Transfer Data command, described above, so you won’t need this command in most cases.
CLEAR DAILY LOG
Lets you clear all your current entries on the Daily Log screen.
TIMECACHE MENU — JOB SHEETS
In the Job Sheet section, the TimeCache menu has six commands:
HIDE TIMECACHE
Hides the TimeCache screen from your monitor so that you can have access to the Finder and other open applications. Puts a checkmark next to the Hide TimeCache command when activated. Select this command again to make TimeCache visible.
EXPORT REPORT
Exports a text file that can be opened by a word processor or spreadsheet program, or that can be imported into the “Time Report” FileMaker file that comes with TimeCache. You must first select the format for the export file (FileMaker or Spreadsheet/Word Processor) with the “Export Job Format” subcommand from the File menu’s “Settings” command. (You only need to do this once, to set up TimeCache, unless you want to change the type of report you export.) The first time you export a report to either format, TimeCache will ask you to locate the appropriate application to open/import files. Then you'll be prompted for a location to store the export file. This can be any hard drive or server volume currently available in the Save File dialog. Finally, you’ll be asked if you want to open the file now. If you click “OK”, TimeCache attempts to open the application you’ve selected. If there is not enough memory available to open the application, TimeCache informs you.
SUMMARY REPORT
Quickly summarizes all the entries on a Job Sheet or archived Job Sheet into a summary report showing your total for each activity. TimeCache creates the summary report on a summary report screen, where you can print the report or export the report data to disk.
SEARCH JOB SHEETS
Lets you go directly to any Job Sheet. Just double-click any listing, or click on a listing once to highlight it, then click “Find”.
SEND TO ARCHIVE
Puts the current Job Sheet’s data in an inactive section of TimeCache where you will not scan through it when going through your Job Sheets. See details under “How to archive a Job Sheet”.
MOVE A LINE
Lets you move a line of entries from one Job Sheet to another, one line at a time. Select the “Move A Line” command, then follow the directions on screen.
DELETE PROJECT
When you are absolutely sure that you do not want to keep a project in TimeCache, you can delete it with this command.
TIMECACHE MENU — TIMESHEETS
The Timesheets stack’s TimeCache menu has three commands:
HIDE TIMECACHE
Hides the TimeCache screen from your monitor so that you can have access to the Finder and other open applications. Puts a checkmark next to the Hide TimeCache command when activated. Select this command again to make TimeCache visible.
DELETE REPORT
Lets you delete the report you’re looking at. You can always create a new copy of a report from TimeCache (as long as you still have the data for it in active Job Sheets), so don’t be afraid to use this command.
PRINT SETTINGS...
Lets you set up TimeCache to print charges and custom Job Sheet data on daily timesheet reports. Check either item you want printed on timesheets, then click “OK.”
TIMECACHE MENU — ARCHIVE
In the Archive, the TimeCache menu has five commands from which to select.
HIDE TIMECACHE
Hides the TimeCache screen from your monitor so that you can have access to the Finder and other open applications. Puts a checkmark next to the Hide TimeCache command when activated. Select this command again to make TimeCache visible.
EXPORT REPORT
Same as in Job Sheets section.
SUMMARY REPORT
Same as in Job Sheets section.
SEARCH ARCHIVE
Lets you quickly find an archived card. Just double-click any listing, or click on a listing once to highlight it and click on “Find”.
ACTIVATE PROJECT
Lets you move a project from the Archive to the Job Sheet section where you can edit entries again and have data show up in timesheet reports.
